Contracts module

Use Contracts for supplier agreements, SaaS subscriptions, service agreements, maintenance agreements, consulting agreements and NDAs with relevant dates.

Fields include contract type, vendor, value, currency, notice period, auto-renewal, payment terms, recurring fee and billing period. Dates can include the start, renewal, end and milestones. A notice period can create an earlier notice deadline.

Good practice: Separate the payment frequency from the renewal term. A contract can be paid monthly but renew annually. Record the actual notice period from the agreement.

Add and maintain a record

Choose this module in Add record, enter a clear title and the relevant date, then expand optional details as needed. Open the saved record to attach the source document, check the responsible person and select reminder recipients.

Use Runway for approaching deadlines, Board for review progress and Table for comparing records. Complete individual obligations when fulfilled. For an actual renewal of an eligible expiry, renewal or end date, use Mark as renewed to retain its previous cycle.

Consistent names help

Reuse the existing organisation or person when several records concern the same party. Use Department and Tags for internal grouping. Naming someone as the holder or vendor does not send them a reminder: add and assign an external contact if they should receive emails without workspace access.

Document checks can compare expected requirements with records in this module. The result is based on the records, dates and files you enter, rather than independent verification of the document's contents.