Compliance document management software built for documents that expire
Most compliance documents do not just need storing. They need tracking. Lapsewise keeps the file, the expiry date, the issuing body, the owner and the renewal cost in one structured record, then alerts you automatically before any of it lapses. Whether you are preparing for an audit or checking what renews next month, the answer is two clicks away.
Free plan available. No credit card required.
ISO 27001:2022 Certificate
CERT- 90 daysElin Sandberg, compliance@
- 30 daysElin Sandberg, #compliance
- 7 daysElin Sandberg
Why a spreadsheet is not enough
The real compliance document problem is not scatter. It is expiry. A certificate arrives, gets filed, and is forgotten. Three years later it has quietly lapsed. The file was there all along; what was missing was someone watching the clock.
The problem compounds as teams grow. Renewal dates spread across email threads, spreadsheet tabs and half-maintained calendars with no single owner. A compliance handover becomes a hunt for who tracked what and on which system. Documents slip through not because no one cared, but because nothing was watching.
Lapsewise gives every compliance document a structured record: the file, its expiry date, its owner and its renewal cost. Nothing is left to memory or manual calendar checks. When a renewal date approaches, Lapsewise surfaces it automatically, so the right person knows before anything lapses quietly.
Everything in one place
Upload the PDF or image directly onto a certificate, permit, contract, license or grant record. The file lives in private storage linked to that record, so there is no separate folder to maintain or search.
Every document record carries its expiry date, renewal cost and owner. Status turns amber and then red as the deadline nears, so documents are never quietly lapsed in a forgotten folder.
Certificates, operating permits, professional licenses, contracts, grants and insurance policies each have their own module, all searchable from one dashboard. A single view shows which documents are current, expiring soon, or overdue for renewal.
Generate a clean PDF report of your active, expiring and recently renewed documents. Hand it to an auditor or share it with leadership without building anything from scratch.
Lapsewise schedules email reminders automatically. On paid plans you can also add SMS and Slack alerts, so the document owner is notified well before the renewal window closes.
Control who can see sensitive documents. HR docs stay with HR, legal contracts with the legal team, and safety certificates with operations, while a shared dashboard shows cross-team compliance status without exposing restricted files.
Powered by the Lapsewise renewal engine
The same engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Frequently asked questions
What is compliance document management software?
Compliance document management software is a system that stores, organises and tracks every document your business must maintain to meet regulatory and contractual obligations. It attaches each file to a structured record that includes the expiry date, issuing body, renewal cost and responsible owner, so you can find any document instantly and know when each one needs renewing.
How does Lapsewise store compliance documents?
Each compliance item in Lapsewise (certificate, permit, contract, license, grant and more) has a file-attachment field. You upload the PDF or image directly to the record, and Lapsewise stores it in private, secure cloud storage. Files are accessible to authorised users on demand without navigating external folders.
Can Lapsewise replace a shared drive for compliance documents?
Lapsewise is not a general file server, but it is a better home for compliance documents than a shared drive because every file is tied to a record with a deadline, an owner and a reminder. Shared drives store files without context; Lapsewise stores files alongside the information needed to act on them before they lapse.
Does Lapsewise cover all types of compliance documents?
Yes. Lapsewise has dedicated modules for certificates, licenses, permits, contracts, grants, insurance policies, warranties, leases and employee documents. Each module has fields suited to that document type, and all modules are visible in one unified dashboard.
How does Lapsewise differ from compliance tracking software?
Compliance tracking software focuses on deadlines and reminders: what is due, when, and who is responsible. Compliance document management goes further by also organising the actual files behind each obligation, so you have the document ready when a deadline arrives or an auditor calls.
How does Lapsewise compare to enterprise DMS tools like M-Files or DocuWare?
M-Files, DocuWare and similar enterprise DMS platforms are built around version control, workflow automation and bulk document repositories for large regulated organisations. Lapsewise is built around expiry. Every compliance document gets a structured record with its deadline, owner, renewal cost and attached file, and the system automatically reminds the right person before anything lapses. If your compliance problem is 'documents are expiring and no one notices', Lapsewise solves it without the setup complexity or enterprise pricing of a full DMS.
How much does it cost?
Lapsewise has a free plan that covers the core modules and document storage. Paid plans add CSV import, AI document parsing, SMS and Slack reminders, and higher storage limits. See the pricing page for current details.
Track more than compliance document management
Never let it lapse
Most compliance documents do not just need storing. They need tracking. Lapsewise keeps the file, the expiry date, the issuing body, the owner and the renewal cost in one structured record, then alerts you automatically before any of it lapses. Whether you are preparing for an audit or checking what renews next month, the answer is two clicks away.