Compliance document management software your whole team can rely on
Lapsewise gives every compliance document a home: the file, the expiry date, the issuing body, the responsible owner and the renewal cost all live in one record. Whether you are searching for a certificate before an audit or checking which contracts renew next month, the answer is two clicks away.
Free plan available. No credit card required.
Why a spreadsheet is not enough
Compliance documents scatter by default. A certificate arrives by email, sits in someone's inbox, gets forwarded to a shared drive folder nobody maintains, and is forgotten until an auditor asks for it. The actual file is there somewhere, but nobody is certain which version is current or when it expires.
The problem compounds as teams grow. Each department has its own folder structure, naming convention and renewal calendar. When a new hire takes over a compliance role, the handover is a scavenger hunt. When a regulator requests proof, the scramble to locate the right document often takes longer than the inspection itself.
Lapsewise organises every compliance document into a structured record alongside its expiry date and owner. The document is stored in private, secure file storage, visible to the right people, and surfaced automatically when its renewal date approaches.
Everything in one place
Upload the PDF or image directly onto a certificate, permit, contract, license or grant record. The file lives in private storage linked to that record, so there is no separate folder to maintain or search.
Every document record carries its expiry date, renewal cost and owner. Status turns amber and then red as the deadline nears, so documents are never quietly lapsed in a forgotten folder.
Certificates, operating permits, professional licenses, contracts, grants and insurance policies each have their own module, all searchable from one dashboard. A single view shows which documents are current, expiring soon, or overdue for renewal.
Generate a clean PDF report of your active, expiring and recently renewed documents. Hand it to an auditor or share it with leadership without building anything from scratch.
Lapsewise schedules email reminders automatically. On paid plans you can also add SMS and Slack alerts, so the document owner is notified well before the renewal window closes.
Control who can see sensitive documents. HR docs stay with HR, legal contracts with the legal team, and safety certificates with operations, while a shared dashboard shows cross-team compliance status without exposing restricted files.
Powered by the Lapsewise renewal engine
The same dependable engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Frequently asked questions
What is compliance document management software?
Compliance document management software is a system that stores, organises and tracks every document your business must maintain to meet regulatory and contractual obligations. It attaches each file to a structured record that includes the expiry date, issuing body, renewal cost and responsible owner, so you can find any document instantly and know when each one needs renewing.
How does Lapsewise store compliance documents?
Each compliance item in Lapsewise (certificate, permit, contract, license, grant and more) has a file-attachment field. You upload the PDF or image directly to the record, and Lapsewise stores it in private, secure cloud storage. Files are accessible to authorised users on demand without navigating external folders.
Can Lapsewise replace a shared drive for compliance documents?
Lapsewise is not a general file server, but it is a better home for compliance documents than a shared drive because every file is tied to a record with a deadline, an owner and a reminder. Shared drives store files without context; Lapsewise stores files alongside the information needed to act on them before they lapse.
Does Lapsewise cover all types of compliance documents?
Yes. Lapsewise has dedicated modules for certificates, licenses, permits, contracts, grants, insurance policies, warranties, leases and employee documents. Each module has fields suited to that document type, and all modules are visible in one unified dashboard.
How does Lapsewise differ from compliance tracking software?
Compliance tracking software focuses on deadlines and reminders: what is due, when, and who is responsible. Compliance document management goes further by also organising the actual files behind each obligation, so you have the document ready when a deadline arrives or an auditor calls.
How much does it cost?
Lapsewise has a free plan that covers the core modules and document storage. Paid plans add CSV import, AI document parsing, SMS and Slack reminders, and higher storage limits. See the pricing page for current details.
Track more than compliance document management
Never let it lapse
Lapsewise gives every compliance document a home: the file, the expiry date, the issuing body, the responsible owner and the renewal cost all live in one record. Whether you are searching for a certificate before an audit or checking which contracts renew next month, the answer is two clicks away.