Compliance calendar software for dates, owners and reminders
Keep permits, licenses, certificates, inspections and insurance renewals in one calendar. Record the date, the person responsible and the source document, then schedule reminders early enough to act. Start free with five records.
Free plan available. No credit card required.
Why a spreadsheet is not enough
Regulatory deadlines are scattered. A permit renewal sits in one inbox, a safety certificate in another, an insurance policy on someone's desk. When the deadline arrives, the person responsible is often the last to know.
A spreadsheet can work for a small list that one person reviews regularly. As more people and dates enter the process, you also need a reminder schedule, a clear owner and a way to see which renewals still need attention.
Lapsewise replaces that spreadsheet with a structured compliance calendar: every obligation in one place, with dates, owners, statuses, and reminders built in.
Everything in one place
Every compliance item across all modules lands on one dashboard, sorted by due date. You see what is current, what is expiring in 30, 60, or 90 days, and what has already lapsed.
Set the expiry date and Lapsewise schedules reminders automatically. Email is included on all plans; paid plans add SMS and Slack so deadlines reach whoever is responsible.
Track permits, licenses, certifications, insurance policies, contracts, grants, leases, inspections, and employee documents in the same calendar, each with its own category and owner.
Assign responsibility for each obligation and review who is handling it. Check the reminder recipients and channels separately so the right people receive the message.
Items turn amber as the deadline approaches and red when they lapse. The runway view shows how many days remain for every item without opening each record.
Attach the permit, certificate, or policy document to each record. It stays in private storage, ready to share during an audit or inspection.
Set up your first compliance calendar
- Start with the source. Gather the certificate, policy, permit instructions or signed agreement. Record where the date came from so someone else can check it.
- Separate expiry from action. A renewal date may have an earlier notice deadline. Add a decision date that leaves time for approval, processing and delivery.
- Assign an owner and check recipients. Name the person responsible, agree cover for absence and verify the reminder channels and recipients.
- Review the reminder and finish the record. Check reminder status, resolve delivery problems and keep the new document when the renewal is complete.
Free compliance calendar template
Open the CSV in Excel or Google Sheets. Replace the fictional examples with your own dates, and set up reminders separately. It includes a notice deadline, an internal decision date, an owner and an evidence field.
Download the CSV templateWhen you want records and reminders together, start tracking five records free.
Powered by the Lapsewise renewal engine
The same engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Build the calendar around the work you need to do
Certificate renewals
Keep the certificate, expiry date and person arranging the renewal together. Allow time for training, an assessment or replacement paperwork before the certificate expires.
Track certificatesContract notice windows
Record both the renewal date and the earlier notice deadline. Give the owner a decision date before notice is due, and retain evidence of any notice sent.
Work out the notice deadlinePermits and inspections
Attach the authority's instructions or inspection report. Record the date that applies to your site, who is arranging the work and what evidence you will keep when it is complete.
Track inspectionsChoose the amount of structure your team needs
A spreadsheet or shared calendar may be enough for a short list. Dedicated tracking helps when dates, documents, reminder schedules and responsibility need to stay together.
| What you need | Spreadsheet | Shared calendar | Lapsewise |
|---|---|---|---|
| Dates and notes | Columns you maintain | Events and descriptions | Typed records with documents |
| Reminders | Add a separate process or automation | Event notifications you configure | Reminder schedules attached to dates |
| Responsibility | An owner column | Organisers and guests | Responsible people on obligations |
| Renewal evidence | Link to a shared folder | Add links or attachments | Keep documents with the record |
| Best starting point | A small list with regular review | Simple dates and event reminders | Several record types or a shared renewal workload |
Pricing
Free includes five records and one user. Pro is $29 per workspace per month, or $290 per year, with unlimited records and up to 20 users. SMS uses your own Twilio account, with messaging charges paid to Twilio.
See the plansFrequently asked questions
What is compliance calendar software?
Compliance calendar software centralizes every regulatory deadline an organization must meet: permits, licenses, certifications, inspections, insurance renewals, and more. It tracks due dates, assigns owners, sends automated reminders, and shows a clear status view so nothing lapses. Lapsewise does this across all obligation types in one dashboard.
How is Lapsewise different from a spreadsheet or a shared calendar?
Spreadsheets can use formulas and a shared calendar can send event reminders. Lapsewise adds records that connect the dates, responsible people, documents, progress and reminder schedule. That is useful when several people need to follow a renewal through to completion.
What types of compliance deadlines can I track?
Lapsewise covers permits, licenses, certifications, equipment inspections, insurance policies, contracts, grants, leases, and employee compliance documents. All of them live in the same dashboard so you have one view of every obligation your business carries.
Can I get SMS reminders for compliance deadlines?
Yes. SMS reminders are included on paid plans. You supply your own Twilio account (BYOK), so messages go out from your own number. Email reminders are available on all plans, including free.
How far in advance does Lapsewise send reminders?
You configure reminder timing per item: 30, 60, or 90 days ahead, for example. The dashboard also shows a live runway so you can spot upcoming deadlines without waiting for a reminder.
Does Lapsewise identify every legal deadline for my business?
No. Your team supplies and confirms the obligations and dates that apply. Use the issuing authority, the signed agreement or your adviser to establish the requirement. Lapsewise helps track those dates and the work around them; it does not determine legal compliance.
Can I start with a free compliance calendar template?
Yes. Download the CSV template on this page and open it in Excel or Google Sheets. It includes fields for the source document, expiry date, notice deadline, decision date, owner and renewal evidence. The sample rows are fictional, and the CSV itself does not send reminders.
How much does it cost?
Lapsewise has a free plan for small teams and one paid plan, Pro, at $29 per month flat, which adds unlimited records, up to 20 users, CSV import, AI document parsing, SMS and Slack reminders and analytics. See the pricing page for current details.
Track more than compliance calendar
Never let it lapse
Keep permits, licenses, certificates, inspections and insurance renewals in one calendar. Record the date, the person responsible and the source document, then schedule reminders early enough to act. Start free with five records.