Certificate tracking system that never sleeps
Lapsewise is a certificate tracking system that watches every expiry date for you. The dashboard shows which certificates are active, expiring soon, or already overdue, and sends reminders automatically before any certification lapses.
Free plan available. No credit card required.
Why a spreadsheet is not enough
Expired certificates rarely fail at a convenient time. An auditor arrives, a job starts, or a client asks for proof of compliance, and someone scrambles through folders to find out when each certificate was last renewed and whether it is still valid.
Spreadsheet-based tracking breaks as soon as the person who built it moves on. There is no automatic alert, no status board, no shared source of truth, and no audit trail to prove renewals happened on time.
A purpose-built certificate tracking system removes that uncertainty. Every certificate has an expiry date, an owner, and a reminder schedule. The system watches the dates so your team does not have to.
Everything in one place
Enter an expiry date once and Lapsewise calculates the status continuously, turning amber as the date nears and red when action is overdue, so nothing slips through unnoticed.
A live board shows every certificate across your organization filtered by status, category, owner or renewal date, giving compliance and safety teams instant visibility without digging through files.
Reminders go out well before the deadline and again as it nears. Email on every plan; SMS and Slack on paid plans. Reminders are sent in your workspace timezone.
Assign each certificate to the person or team responsible for renewal and tag it by category, such as safety, quality, medical or IT, for fast filtering and reporting.
Every renewal updates the record with a new expiry date. The history log shows when each certificate was renewed and by whom, so your audit trail is always in order.
Store the PDF directly on the record so the latest version is always one click away when an auditor or client needs proof.
Powered by the Lapsewise renewal engine
The same dependable engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Frequently asked questions
What is a certificate tracking system?
A certificate tracking system is software that records every certification an organization holds, monitors each expiry date, and sends alerts before any certificate lapses. Lapsewise does this across all certificate types, from safety and ISO accreditations to staff training and equipment inspections, in one shared dashboard.
How is a tracking system different from a spreadsheet?
A spreadsheet requires someone to open it, check the dates, and manually send reminders. Lapsewise watches every expiry date continuously and sends reminders automatically, so renewals happen before anything lapses regardless of who is on leave or what else is going on.
How far in advance does Lapsewise send reminders?
Reminders are scheduled automatically from the expiry date you enter. The system sends reminders with enough lead time to renew before anything lapses. You can also see which certificates are turning amber or red on the status board at any time.
Can I track multiple certificate types in one system?
Yes. Lapsewise tracks ISO accreditations, safety certificates, equipment inspections, staff training renewals, professional qualifications and more, all in the same dashboard. You can filter by category to see each type separately.
Is there a difference between certificate tracking and certificate management?
Tracking focuses on monitoring expiry dates and status in real time. Management is broader and includes storing documents, recording renewal costs, and reporting. Lapsewise covers both: the tracking engine keeps status current automatically, and the management features let you attach documents, log costs, and export reports.
How much does it cost?
Lapsewise has a free plan you can start with today. Paid plans add CSV import, AI document parsing, SMS reminders and Slack notifications. See the pricing page for current limits and plan details.
Track more than certificate tracking
Never let it lapse
Lapsewise is a certificate tracking system that watches every expiry date for you. The dashboard shows which certificates are active, expiring soon, or already overdue, and sends reminders automatically before any certification lapses.