Employee document tracking that protects people and payroll
Lapsewise tracks the expiry dates on the documents your team works under: visas, work permits, passports, right-to-work checks, medical certificates and background checks. Each has its holder, issuing authority and expiry date in one place, with reminders months ahead, because immigration paperwork does not renew in a day.
Free plan available. No credit card required.
Why a spreadsheet is not enough
An expired work permit is a crisis for everyone: the employee cannot legally work, the employer risks serious fines, and renewal applications that should have started months earlier become emergencies.
These dates live in HR folders and personnel files that nobody opens until onboarding or an audit. Visas, permits, medicals and background checks all expire on their own schedules, per person.
Lapsewise puts every employee document expiry on one dashboard that watches each date for you, and reminds HR with the long lead time immigration and vetting processes actually need.
Everything in one place
Visas, work permits, passports, right-to-work checks, medical certificates, background checks and driving licenses, each with its own type and holder.
Renewal applications can take 8 to 12 weeks or more. Set generous reminder leads per document, with email on every plan and SMS or Slack on paid plans.
Each document belongs to a named person, so you can see everything expiring for one employee, or everything expiring across the team this quarter.
Store the issuing authority and reference number, so whoever handles the renewal knows exactly where to file and what to cite.
Active, expiring soon, or action needed. The runway view shows every document expiring across the coming months, per department or site.
Attach the document itself to the record. Files live in private, access-controlled storage, available when an audit or renewal needs them.
Powered by the Lapsewise renewal engine
The same dependable engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Frequently asked questions
What is employee document tracking software?
Employee document tracking software records the expiry dates on documents your staff work under, like visas, work permits, right-to-work checks and medical certificates, and reminds you before each one expires. Lapsewise does this in one dashboard, with the holder, issuing authority and the document itself attached to each record.
Why do visa and permit expiries need special lead time?
Because renewals are slow. A work permit renewal can take 8 to 12 weeks or more, and the application often must be filed while the current permit is still valid. Lapsewise lets you set long reminder leads per document, so the reminder arrives when there is still time to act properly.
Can I see everything expiring for one employee?
Yes. Each document names its holder, so you can filter to one person and see their visa, permit, medical and checks together, or zoom out to everything expiring across the team in the next quarter.
Is the data private?
Yes. Employee documents are sensitive, and Lapsewise stores attached files in private, access-controlled storage scoped to your workspace. Only members of your workspace can access them.
How much does it cost?
Lapsewise has a free plan to get started, and paid plans that add CSV import, AI document parsing and SMS or Slack reminders. See the pricing page for current limits.
Track more than employee documents
Never let it lapse
Lapsewise tracks the expiry dates on the documents your team works under: visas, work permits, passports, right-to-work checks, medical certificates and background checks. Each has its holder, issuing authority and expiry date in one place, with reminders months ahead, because immigration paperwork does not renew in a day.