Vendor contract management for teams that just need dates, documents and reminders
Lapsewise tracks every vendor contract, supplier agreement and SaaS subscription your business holds. Set notice periods, get reminders before renewal deadlines, see your total vendor spend in one view, and attach the actual contract document to each record.
Free plan available. No credit card required.
Why a spreadsheet is not enough
Vendor contracts pile up fast. Software subscriptions, supplier agreements, service retainers, office leases. Most end up tracked in email threads, a shared drive folder nobody curates, or a spreadsheet that was accurate in January and has drifted since.
The real risk is notice periods. Most vendor contracts auto-renew unless you cancel 30 or 60 days in advance. If nobody owns the date, the renewal happens automatically and the invoice lands before anyone realized the window had closed.
Enterprise contract lifecycle management tools like Ironclad, Docusign CLM and Icertis are built for legal teams managing thousands of contracts with redlining, clause libraries and approval workflows. They cost tens of thousands per year. Lapsewise is the practical tool for operations teams who need to know which contracts are due, when the notice period closes, and how much they cost.
Everything in one place
Set the notice period on each contract, and Lapsewise fires a reminder before that window closes, not just on the renewal date. If your SaaS subscription requires 60 days notice to cancel, you get reminded at day 90 before renewal, with time to act.
Every contract gets four automatic reminder touchpoints based on its renewal date. Reminders go to the assigned owner at 08:00 in their local timezone, with the vendor name and days remaining.
Mark contracts that auto-renew so they get an earlier first reminder. The auto-renew flag is visible on the dashboard and runway view, so nothing silently rolls over.
Record the annual or monthly contract value on each vendor record. Lapsewise aggregates your upcoming renewal costs by month so you can see the true vendor spend coming in the next quarter and prepare the budget.
Attach the signed contract PDF to each vendor record. No more hunting through email or shared drives when a vendor disputes terms or a compliance audit requests proof of the agreement.
Each record stores the vendor name, the contract owner inside your team, and the renewal contact. The right person gets the reminder and has all the context they need to act.
Powered by the Lapsewise renewal engine
The same dependable engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Frequently asked questions
What is vendor contract management?
Vendor contract management is the process of tracking every supplier and vendor agreement your business holds, including the renewal dates, notice periods, costs and responsible owners. A vendor contract management tool centralizes this information, reminds the right people before deadlines pass and keeps the signed document accessible. Lapsewise does this for unlimited vendor contracts with automatic reminders and a document vault, without requiring an enterprise CLM platform.
What is notice period tracking and why does it matter?
A notice period is the minimum time you must give a vendor before canceling or changing a contract. If your supplier agreement requires 60 days written notice to cancel, and you miss that window, the contract auto-renews for another term. Lapsewise lets you record the notice period on each contract and fires a reminder before that window closes, so you can decide whether to renew or cancel while you still have the choice.
How does Lapsewise differ from enterprise CLM tools like Ironclad or Docusign CLM?
Enterprise contract lifecycle management tools are designed for legal teams managing hundreds or thousands of contracts with redlining, clause libraries, approval workflows and integrations with e-signature platforms. They typically cost $20,000 to $100,000 or more per year. Lapsewise is the practical operational tool for operations and finance teams who need dates, documents, owners and reminders. There is no legal workflow, no clause library and no complexity you do not need.
Can I track SaaS subscription renewals with Lapsewise?
Yes. SaaS subscriptions are one of the most common vendor contract types tracked in Lapsewise. Record the subscription name, vendor, annual or monthly cost, renewal date and any notice period, then attach the order confirmation or service agreement. Lapsewise reminds you before the renewal so you can evaluate whether to continue, negotiate or cancel.
How can I see my total vendor spend?
Each vendor contract record stores the contract value and currency. Lapsewise aggregates these into an upcoming spend view by month, so you can see what vendor renewals are due in the next 30, 60 or 90 days and what they will cost. This view makes it straightforward to brief finance before invoices arrive.
How much does it cost?
Lapsewise has a free plan for up to 5 contract records with email reminders included. Paid plans are flat per workspace: Starter at $19 per month for unlimited records and CSV import; Pro at $49 per month adds SMS, Slack notifications and AI document parsing. No per-user seat fees and no contract required.
Track more than vendor contract management software
Never let it lapse
Lapsewise tracks every vendor contract, supplier agreement and SaaS subscription your business holds. Set notice periods, get reminders before renewal deadlines, see your total vendor spend in one view, and attach the actual contract document to each record.