Permit tracking software that keeps every project and site compliant
Lapsewise tracks every permit your business operates under: building, operating, environmental, event, work and zoning permits. Each has its issuing authority, reference number, fee and expiry date in one place, with reminders far enough ahead to file the renewal paperwork.
Free plan available. No credit card required.
Permits
6 records| Permit | Site | Status |
|---|---|---|
| Street Occupancy Permit | 14 Main St project | 2d overdue |
| Building Permit BP-2026-0413 | Elm Ave townhomes | 8d |
| Crane Operation Permit | Harbor Tower | 16d |
| Stormwater Permit | Elm Ave townhomes | 24d |
| Demolition Permit | Old Mill site | 56d |
| Electrical Permit | Harbor Tower | 133d |
Why a spreadsheet is not enough
A lapsed permit does not fail quietly. Work stops, events get cancelled, fines arrive, and re-applying from scratch takes far longer than renewing would have.
Permits come from different authorities on different cycles: the city issues one, the county another, the environmental agency a third. Each has its own renewal process and its own lead time, and none of them remind you generously.
Lapsewise pulls every permit into one dashboard that watches each expiry date for you, and reminds the right person while there is still time to gather documents and file.
Everything in one place
Building, operating, environmental, event, work, health, zoning and signage permits, each with its own type, authority and expiry date.
Renewal applications take weeks. Set the reminder lead so you are warned early, with email on every plan and SMS or Slack on paid plans.
Store the issuing authority, the permit number and the renewal fee, so whoever handles the renewal has everything in front of them.
Tag permits by project, site or department, and filter the board to see exactly what a given job depends on.
Active, expiring soon, or action needed. The runway view shows every permit expiring across the coming months, before it becomes urgent.
Drop the issued permit onto the record. When an inspector asks to see it, it is one click away.
Powered by the Lapsewise renewal engine
The same engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Which permits it tracks, and how often they come round
Building and construction permits
Issued per project, typically valid 6 to 24 months with extensions on request. Track the expiry against the project so a stalled job never runs on a dead permit.
Environmental permit tracking
Discharge, air, waste and stormwater permits renew on 1 to 5 year cycles with reporting dates in between. Record the renewal and each reporting deadline on the same record.
Occupancy and fire permits
Annual in most jurisdictions, tied to the site rather than the project. One record per building, owner is whoever manages the site.
Business and trade licences
Annual or biennial, per entity and sometimes per city. These sit in the licence module, cross-linked from the permit board so the office sees both.
Licence trackingContractor licences and cards
Per person, renewing every 1 to 3 years. Track them as certifications so the person and their manager both get the reminder.
Certification trackingFrequently asked questions
What is the best permit tracking software for small contractors?
For a contractor with a handful of sites, the best permit tracking software is the one that costs a flat fee, lets the site lead and the office both see the same expiry list, and stores the permit PDF with the record. Lapsewise is $29 a month flat for up to 20 people; per-user or per-site pricing is what makes the enterprise tools expensive for small teams.
Can I track permits in a spreadsheet?
Up to about twenty permits with one owner, yes. The sheet fails when nobody opens it in the week the permit expires, when a second person needs the list, or when an inspector asks for the document. A tracker sends the reminder and holds the PDF; the spreadsheet does neither.
What is permit management software?
Permit management software records every permit your business holds, tracks when each expires, and reminds you before the renewal deadline. Lapsewise does this for building, operating, environmental, event and work permits in one dashboard, with the issuing authority, reference number, fee and the permit document attached to each record.
How is a permit different from a license in Lapsewise?
Licenses are ongoing permission to operate or practice, like a business or professional license. Permits authorize a specific activity, project, site or event. Lapsewise has separate modules for both, with their own colors and views, running on the same reminder engine.
Can I track permits for multiple sites or projects?
Yes. Tag each permit with its site, project or department, and filter the board or runway view by tag. Teams use this to see at a glance which permits a specific job depends on.
How do reminders work?
When you add a permit with its expiry date, Lapsewise schedules reminders automatically. You receive email, and on paid plans SMS and Slack, reminders ahead of the deadline, sent in your own timezone, with lead time you control so there is room to prepare the renewal application.
How much does it cost?
Lapsewise has a free plan to get started, and paid plans that add CSV import, AI document parsing and SMS or Slack reminders. See the pricing page for current limits.
Track more than permit tracking software
Never let it lapse
Lapsewise tracks every permit your business operates under: building, operating, environmental, event, work and zoning permits. Each has its issuing authority, reference number, fee and expiry date in one place, with reminders far enough ahead to file the renewal paperwork.