Track expiry dates without turning them into a project plan.
Asana is a strong choice for planning work, assigning tasks and keeping projects moving. It can also be configured to hold renewal dates. Lapsewise is purpose-built for the narrower but high-risk job of keeping contracts, certificates, licenses, policies, permits and other date-driven records current, with their documents, owners and reminder windows together.
Free plan available. No credit card required.
Why teams switch from Asana
Lapsewise has dedicated modules for certificates, contracts, grants, licenses, insurance, warranties, memberships, domains, inspections, permits, leases and employee documents. Create a record, attach the document, set the key dates and assign an owner instead of designing a project template first.
An end date is not always the date that matters most. A contract may need cancellation or renewal action weeks earlier. Lapsewise records a notice period so the team is prompted at the actionable deadline, not after an agreement has already auto-renewed.
Asana lists work items well. Lapsewise groups upcoming dates by urgency, so teams can see what expires this week, this month and later, then open the record with its owner, document and history in the same place.
A general task workspace can work for a single process, but businesses often end up with separate projects for contracts, licences, insurance and staff documents. Lapsewise uses one reminder engine across all 12 date-driven record types.
Straightforward pricing vs Asana
Asana pricing
All 12 modules included
Asana pricing and features vary by plan, and an expiry workflow may require setup and ongoing maintenance. Lapsewise includes all 12 date-tracking modules on every plan. Check Asana's current pricing and feature pages before making a purchasing decision.
Lapsewise vs Asana: feature by feature
| Feature | Lapsewise | Asana |
|---|---|---|
| Free plan | ||
| Ready-made expiry tracking workflow | Set up projects and rules | |
| Contract renewal reminders | Configure tasks and dates | |
| Notice-period awareness | Configure manually | |
| Certificates, licenses and permits | Build a workflow | |
| Insurance, warranties and memberships | Build a workflow | |
| Domains, inspections, leases and employee documents | Build a workflow | |
| Document storage alongside the record | ||
| Email reminders | ||
| SMS and Slack reminders | Pro plan | Plan / integration dependent |
| Project planning and task dependencies | ||
| Portfolio and workload management | ||
| Flexible work-management workflows |
Where Asana is the better fit
We believe in honest comparisons. Asana is the right tool if any of these apply to you.
Asana is the better fit when the work around a renewal involves a detailed project plan, dependent tasks, milestones, capacity planning and collaboration across many teams. Lapsewise tracks the date-driven record and its reminders; it is not a project-management suite.
If people already work in Asana every day and your expiry process is simple, adding a template and date fields may be the lowest-friction option. Lapsewise makes more sense when scattered templates and manual reminder rules have become a reliability problem.
Asana gives teams broad freedom to model tasks, projects and reporting. Choose it when that flexibility is the goal. Choose Lapsewise when a consistent, purpose-built process for renewals and expiries is more valuable than building and maintaining one yourself.
Frequently asked questions
Is Lapsewise an Asana alternative?
Lapsewise is an alternative for tracking expiry dates, renewal windows and the documents behind them. It is not a replacement for Asana's broader project and work-management capabilities. Teams can also use Lapsewise for the date-driven record while continuing to use Asana for the work needed to renew it.
Can I track expiry dates in Asana?
Yes. You can create projects or tasks with due dates, custom fields and rules. That can be a practical approach for a small, simple process. The trade-off is that your team must design, maintain and consistently use the template and reminder rules. Lapsewise provides an expiry-focused workflow out of the box.
Does Lapsewise handle contract notice periods?
Yes. Lapsewise supports a contract notice period so the key reminder can happen before the cancellation, renewal-option or negotiation window closes. This is often more useful than tracking an agreement's final expiry date alone.
What can Lapsewise track besides contracts?
Lapsewise tracks certificates, contracts, grants, licenses, insurance, warranties, memberships, domains, inspections, permits, leases and employee documents. Each record can have dates, an owner, notes and attached documents, all using the same reminder engine.
Should I choose Asana or Lapsewise for renewal tracking?
Choose Asana if renewal work belongs inside a larger project-management process and your team is comfortable configuring it. Choose Lapsewise if the main problem is reliably seeing what is expiring, keeping the source document and owner together, and getting prompted before every important deadline.
Also compare Lapsewise
Ready to track everything that expires?
Lapsewise covers all 12 expiry types in one dashboard. Certificates, contracts, grants, licenses, insurance, warranties, memberships, domains, inspections, permits, leases and employee documents. Start free, no credit card needed.
Free plan available. No credit card required. Starter from $19/mo.