License tracking software: renewals, CE deadlines and proof for every professional license
Lapsewise tracks every professional, business and operating license your team holds, with the issuing authority, license number, holder, renewal cost and expiry date in one place. The owner is reminded before each credential lapses, and the current license document is attached for the next audit.
Free plan available. No credit card required.
Why a spreadsheet is not enough
A lapsed professional license is not just a paperwork problem. In regulated industries it can stop a practitioner from working, void an indemnity claim, fail a client audit, or trigger a regulatory penalty. Yet renewal dates sit in personal calendars, shared spreadsheets and HR inboxes that nobody reviews consistently.
Dozens of staff each hold licenses from different state boards and bodies, each with its own renewal cycle, continuing-education requirement and fee. A nurse renews every two years in one state and every three in the next. Someone always lapses in the noise.
Lapsewise gives HR, compliance and operations teams one register of every license across the workforce, with reminders sent to the right person before each one lapses.
Everything in one place
Business, professional, operating, trade, healthcare and contractor licenses, each with its own type, issuing authority, license number and holder.
Track licenses for everyone in your workforce in a single workspace. Filter by status, holder, or category to see who is current and who needs action.
Record who issued the license, the license or registration number, and the holder, so an audit or renewal request is one click away.
Store the renewal fee and currency on each license so finance and HR can anticipate what is coming due this quarter.
Set the expiry date and Lapsewise schedules reminders automatically. Email, SMS and Slack reminders fire in each recipient's own timezone, with enough lead time to finish the CE hours and renew without urgency.
Attach the current license certificate to each record. It lives in private per-workspace storage, ready to present to a regulator, client, or auditor on demand.
Powered by the Lapsewise renewal engine
The same engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
By profession
Nursing and allied health
RN, LPN, PT and CNA licenses renew on state-specific cycles with CE hours attached. Track each nurse's license, its board and its renewal date, and remind the nurse and the unit manager before the window closes.
Renewal deadlines by stateEngineering (PE) and architecture
Professional engineers carry licenses in several states, each with its own PDH requirement and renewal date. One record per state license keeps the multi-state picture clear.
State by state requirementsReal estate
Brokers and salespersons renew on a fixed statewide deadline with core and elective CE. Track every agent in the brokerage and see who has not renewed a month before the cutoff.
Track renewals across a teamTrades and contractors
Electrical, plumbing, HVAC and general contractor licenses, plus the business license behind them. Keep the license number and the issuing authority on the record so a client can verify it in seconds.
Business licenses and permitsLicense tracking software vs a spreadsheet
A spreadsheet is fine for five licenses. Here is what changes when it is fifty.
| Spreadsheet | Lapsewise | |
|---|---|---|
| Renewal date per license | A column someone maintains | A dated record with status |
| Reminder before the deadline | Only if someone checks the sheet | 60 / 30 / 7 / 0 days to the license holder and their manager |
| CE hours and fee | More columns | Notes and renewal cost on the record |
| License document | Link to a shared drive | Attached to the record, private storage |
| Who is current, who is lapsing | Sort and hope | Runway, board and calendar views |
| Proof for an auditor or client | Screenshot | Branded PDF export |
Pricing
Free for up to 5 licenses with email reminders. Pro is $29 a month flat for the whole workspace, or $290 a year, with unlimited licenses, up to 20 people, CSV import, Slack and SMS reminders, AI document reading and analytics. Prices exclude VAT.
See the plansFrequently asked questions
What is license tracking software?
License tracking software records every professional, business or operating license an organization's people hold, tracks each renewal or expiry date, stores the license document, and reminds the responsible person before a license lapses. Lapsewise does this with the issuing authority, license number, renewal cost and document on each record.
How does Lapsewise remind me before a professional license expires?
When you add a license with its expiry date, Lapsewise schedules reminders automatically at 60, 30, 7 and 0 days before, sent to the record owner at 8am in their own timezone. Paid plans add Slack and SMS. The schedule can be changed for the whole workspace.
Can I track licenses for everyone on my team, not just one person?
Yes. Each license record has an assigned owner who receives the reminders, while the full register is visible to everyone in the workspace. Compliance managers, HR leads and operations teams see the status of every license in one view.
Does it track continuing-education deadlines?
Yes. Add the CE or PDH requirement in the notes and set the renewal date on the record. Because reminders start 60 days out by default, the holder has time to finish the hours before the board's deadline. Our state-by-state guide lists typical cycles and CE rules.
Is this software license management for IT assets too?
No. Lapsewise focuses on date-driven licenses you must renew, such as professional, operating and business licenses. Software subscriptions that renew on a contract date belong in the Contracts module, which lives in the same dashboard.
How much does it cost?
Free for up to 5 records, then Pro at $29 a month flat for the whole workspace, with unlimited records, up to 20 users, CSV import, AI document parsing, Slack and SMS reminders and analytics. There is a 14-day money-back guarantee.
Track more than license tracking software
Never let it lapse
Lapsewise tracks every professional, business and operating license your team holds, with the issuing authority, license number, holder, renewal cost and expiry date in one place. The owner is reminded before each credential lapses, and the current license document is attached for the next audit.