Certification management software: track expiry, renewals and proof in one system
Lapsewise is a certificate management system for the certifications a business has to keep current: ISO standards, safety and fire certificates, food hygiene, staff training, insurance certificates and accreditations. Each one holds its issuer, category, renewal cost, expiry date and the PDF that proves it, and the owner is reminded before it lapses.
Free plan available. No credit card required.
Master Electrician Certificate
CERT- 60 daysPriya Nair, Marcus Bell
- 30 daysPriya Nair, #field-ops
- 7 daysMarcus Bell
Why a spreadsheet is not enough
An expired certificate can fail an audit, halt work on site, or void your insurance. Yet certifications are usually scattered across folders, inboxes and the memory of whoever last renewed them.
Safety certificates, ISO standards, equipment inspections, staff training and accreditations each have their own expiry cycle and issuing body. A spreadsheet only works while someone remembers to open it, and a calendar reminder tells one person, once.
Lapsewise watches every expiry date for you, shows who is current and who needs action, and reminds the owner before the certificate lapses.
Everything in one place
Set the expiry and Lapsewise computes status and schedules reminders automatically, turning amber and red as the date nears.
Record who issued the certificate and classify it (safety, quality, IT, medical and more) for fast filtering and reporting.
Track equipment inspections, staff training renewals and accreditations alongside formal certifications.
Store the renewal fee so you can budget for the certifications coming due this quarter.
The board and runway show exactly which certificates are active, expiring soon, or need action before the next audit.
Drop the PDF onto the record. It lives in private storage, ready to prove compliance on demand.
Powered by the Lapsewise renewal engine
The same engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Certification tracking software for teams: three ways they use it
Employee certifications
First aid, forklift, food hygiene, safeguarding and trade cards, one record per person per certificate. HR sees who is current, the employee's manager gets the reminder, and the proof is attached for the next inspection.
How to track certifications across a teamISO 9001, 27001 and 14001
The certificate runs three years, but the surveillance audits land every year. Track the certificate expiry and each audit date on the same record, with the certification body as the issuer.
Track ISO expiry and surveillance auditsInsurance certificates (COIs)
Certificates of insurance from subcontractors and suppliers expire on their own schedule. Store each COI against the vendor, with the policy end date, so nobody is on site with lapsed cover.
Insurance and COI trackingCertificate management system vs the usual workarounds
Most teams start with a spreadsheet or calendar. Here is where each one runs out.
| Spreadsheet | Google Calendar | Generic CRM | Lapsewise | |
|---|---|---|---|---|
| Expiry date per certificate | Manual column | One event | Custom field | Yes |
| Reminders to the right owner | Someone must check | Creator only | Workflow setup | 60 / 30 / 7 / 0 days, per owner |
| Certificate PDF with the record | Link to a folder | No | Attachment field | Yes |
| Issuer, category and renewal cost | More columns | No | Custom fields | Yes |
| Who is current, who is lapsing | Sort and filter by hand | No | Report to build | Runway and board views |
| Audit-ready export | Print the sheet | No | Report to build | Branded PDF and CSV |
Pricing
Free for up to 5 certificates with email reminders. Pro is $29 a month flat for the whole workspace, or $290 a year, with unlimited records, up to 20 people, CSV import, Slack and SMS reminders, AI document reading and analytics. Prices exclude VAT.
See the plansFrequently asked questions
What is the difference between certificate management and certification management software?
In practice the same tool. Certificate management software stores the document (the PDF certificate) and its expiry date; certification management software tracks the status of the credential itself, who holds it, when it was issued and when it must be renewed. Lapsewise does both on one record: the certificate file, the holder, the issuer, the expiry date and the reminder.
What is a certificate management system?
A certificate management system is software that records every certification, inspection and accreditation an organization holds, tracks each expiry date, stores the certificate document, and reminds the responsible person before one lapses. Lapsewise does this with the issuing organization, category, renewal cost and PDF on each record, so the team stays audit-ready.
Is this certification management software for employees or for the business?
Both. One record per certificate works for a person's first aid card and for the company's ISO 9001 certificate alike. Assign an owner, and that person gets the reminders. HR, operations and compliance see the whole register in one view.
How does Lapsewise remind me before a certificate expires?
When you add a certificate with its expiry date, Lapsewise schedules reminders at 60, 30, 7 and 0 days before, sent to the record owner at 8am in their own timezone. Paid plans add Slack and SMS. The schedule is adjustable per workspace.
Does it handle SSL or PKI certificates?
Business and professional certifications are the focus of this module. SSL certificates and domain renewals have their own Domains module in the same workspace, with a live expiry lookup.
What about licenses and permits?
Operating, professional and business licenses have a dedicated module, as do permits. If you mainly track permissions to operate or practice, see the license tracking page. Everything lives in the same dashboard.
How much does it cost?
Free for up to 5 records, then Pro at $29 a month flat for the whole workspace with unlimited records, up to 20 users, CSV import, AI document parsing, Slack and SMS reminders and analytics. There is a 14-day money-back guarantee.
Track more than certification management software
Never let it lapse
Lapsewise is a certificate management system for the certifications a business has to keep current: ISO standards, safety and fire certificates, food hygiene, staff training, insurance certificates and accreditations. Each one holds its issuer, category, renewal cost, expiry date and the PDF that proves it, and the owner is reminded before it lapses.