Expiration reminder software for dates that need action
Know what expires next, who is handling it and where the supporting document lives. Lapsewise tracks certificates, licenses, insurance, contracts and other recurring deadlines in one workspace, with reminders before expiry. Start free with 5 records and email reminders, no card required.
Free plan available. No credit card required.
Why a spreadsheet is not enough
A renewal involves more than a date. Someone may need to request an insurance certificate, book a refresher course, approve a cost or cancel a contract before its notice window closes.
Spreadsheets, calendars and task tools can all help. The work is keeping the record, document, responsible person and reminder schedule consistent as dates and staff change.
Lapsewise keeps those details together. Review upcoming expirations, follow up on the next action and update the record when renewal is confirmed. A reminder supports the process; the responsible person still needs to complete it.
Everything in one place
Certifications, licenses, contracts, grants, insurance, warranties, memberships, domains and SSL, inspections, permits, leases and employee documents. These 12 modules share one view of what is due next.
Add an expiry date to schedule email reminders. Adjust the default 60, 30, 7 and 0-day offsets to suit your workflow. Pro adds Slack notifications and SMS through your own Twilio account; Twilio usage is charged separately.
For contracts and subscriptions with cancellation windows, the reminder fires before the notice deadline, not on the end date, so you can act while you still have the option.
On Pro, upload a supported certificate, policy or contract to suggest record details. Check the extracted dates and parties against the original document before saving, especially notice periods and renewal clauses.
Drop the certificate, policy or license onto its record. Files live in private per-workspace storage, one click away when an auditor or insurer asks for proof.
Record the renewal fee on each item. Review upcoming costs alongside the deadlines so the team can plan approvals and budget for renewals.
Powered by the Lapsewise renewal engine
The same engine that tracks certifications, contracts and grants.
See what is coming up across every record, sorted by urgency, on a single calm dashboard.
Email, SMS and Slack reminders fire in each person's own timezone, days before the deadline.
Drop the PDF onto the record. The file lives in private per-workspace storage, ready when you need to prove it.
Upload a document and AI extracts the dates, type and parties. You confirm, it fills the record.
Who it is for
Set up your first expiration reminder in three steps
1. Check the date that needs action
Read the original document. Record its expiry, and check whether a notice period or preparation task requires action earlier. A contract end date and its cancellation deadline may be different.
Track contract notice deadlines2. Give someone the renewal
Assign the record owner, choose recipients and allow enough reminder lead time to book training, request documents or approve spending. Attach the current evidence so the recipient can act.
Set up certificate tracking3. Review, renew and update
Review upcoming records regularly. When a renewal is confirmed, check the replacement document and update the date. Do not treat a dismissed reminder or a planned renewal as evidence that the work is complete.
Plan your compliance calendarExpiration reminder software pricing compared
Published by Lapsewise. Entry paid plans compared using vendor pricing pages checked on 9 November 2026. Annual prices are the total annual charge. Limits, taxes and channel costs can differ; confirm the current terms before choosing.
| Expiration Reminder | Remindax | Lapsewise | |
|---|---|---|---|
| Entry paid plan | Starter | Basic | Pro |
| Monthly billing | $49/month | $29/month | $29/month per workspace |
| Annual billing | $528/year | $276/year | $290/year per workspace |
| Records on that plan | 150 items | 200 items | Unlimited records |
| Free starting option | 14-day trial | 15 items, 1 user | 5 records total, 1 user |
| SMS cost model | Listed as unlimited | Message credits | Your own Twilio account, charged separately |
Sources: Expiration Reminder pricing · Remindax pricing · Lapsewise plans
Pricing
Free includes 5 records total, 1 user, email reminders and document storage. Pro is $29/month or $290/year per workspace for unlimited records and up to 20 users, plus CSV import, AI document parsing and Slack reminders. SMS requires your own Twilio account with separate usage charges. Prices exclude VAT.
See the plansFrequently asked questions
What is expiration reminder software?
It keeps dated records, supporting documents and responsible people together, then sends reminders before an expiry or renewal deadline. Lapsewise covers 12 modules, including certificates, licenses, insurance, contracts, domains and employee documents.
Is there a free expiration reminder app?
Lapsewise Free includes 5 records total across all modules, 1 user, document storage and email reminders. No payment card is needed. Pro adds unlimited records and up to 20 users for $29/month or $290/year per workspace, excluding VAT.
Can I use a spreadsheet or calendar instead?
Yes. A maintained spreadsheet can be enough for a few records, and calendars support advance notifications. Dedicated tracking is useful when you want expiry status, ownership, evidence and reminder schedules together rather than maintaining them in separate places.
When are expiration reminders sent?
The default email schedule is 60, 30, 7 and 0 days before expiry. You can adjust the workspace offsets and recipients. For contracts with a notice period, check the calculated notice deadline so reminders allow time to act before the contract ends.
Can I import existing expiration dates?
Pro includes CSV import. Check your source dates, record types and responsible people before importing, then review the resulting records. AI document parsing is also available on Pro, with a review step before saving extracted information.
Are SMS and Slack reminders included?
Pro supports Slack notifications and SMS. SMS requires your own Twilio account and you pay Twilio for its usage separately. Email reminders are available on Free and Pro.
How does Lapsewise compare with Expiration Reminder and Remindax?
Compare the number of records, users and reminder channels you need. Expiration Reminder Starter lists $49/month for 150 items; Remindax Basic lists $29/month for 200 items and 1 user. Lapsewise Pro is $29/month per workspace for unlimited records and up to 20 users. Competitor pricing was checked on 9 November 2026; check the linked pricing pages for current terms.
Track more than expiration reminder software
Never let it lapse
Know what expires next, who is handling it and where the supporting document lives. Lapsewise tracks certificates, licenses, insurance, contracts and other recurring deadlines in one workspace, with reminders before expiry. Start free with 5 records and email reminders, no card required.